It’s important you safely and securely manage your files. Based on the type of information you are working with, it’s essential that you select an appropriate storage location that meets your needs, as well as UQ’s and regulatory compliance requirements.  

Recommended UQ supported storage platforms for staff include:  

  • OneDriveAll UQ staff have access to 1TB of self-managed storage on OneDrive. You can sync OneDrive to your desktop File Explorer for easy access and navigation.

  • Research Data Manager (UQ RDM). UQ RDM is specifically designed for research projects and provides 1TB of storage per project, which can be increased on request.

  • AARNET CloudStor.

  • TRIMUsed for document control and full lifecycle management of UQ documents. 

  • Network (Shared) DrivesThese drives can be seen by all staff members in a work group who have access to the shared folders. 

For an outline of the kinds of records that each system is approved to keep, please see section 7.3 of the Keeping Records at UQ Procedure.

Note: You/your area may have specific data storage requirements. Please consult with your local IT Support for guidance. 

Key supported*​
Unsupported​
Storage Platforms​
UQ OneDrive​
Network (Shared) Drives​
 CloudStor​
SharePoint ​
Teams​
UQ RDM​
TRIM​
Local DeviceStorage (e.g.laptop/ computer)​
USB​
Personal CloudStorage​
Storage type​
Day-to-day​
Day-to-day​
Day-to-day​
Day-to-day​
Day-to-day​
Day-to-day​
Day-to-day
to long term​
Day-to-day​
Day-to-day​
Day-to-day​
Primary storage use​
Working documents & targeted collaboration​
Working documents & group file sharing​
Working documents & group file sharing​
Working documents & group file sharing​
Group collaboration & discussion​
Research data ​
 Vital, high risk, high value documents & retention control​
Personal​
Personal​
Personal​
Suitable informationsecurity classification​
OFFICIAL-PUBLIC
OFFICIAL-INTERNAL
SENSITIVE
 
OFFICIAL-PUBLIC
OFFICIAL-INTERNAL
SENSITIVE
OFFICIAL-PUBLIC
OFFICIAL-INTERNAL
SENSITIVE
OFFICIAL-PUBLIC
OFFICIAL-INTERNAL
SENSITIVE
PROTECTED
 
OFFICIAL-PUBLIC
OFFICIAL-INTERNAL
SENSITIVE
PROTECTED
 
OFFICIAL-PUBLIC
OFFICIAL-INTERNAL
SENSITIVE
PROTECTED
 
OFFICIAL-PUBLIC
OFFICIAL-INTERNAL
SENSITIVE
PROTECTED
OFFICIAL-PUBLIC
OFFICIAL-PUBLIC
OFFICIAL-PUBLIC
Stored in Australia​
✔​
✔​     
✔​
✔​
✔​
✔​
✔​
Device-dependent​
Device-dependent​
Plan-dependent​
Backup / retention​
✔​
✔​
✔​
✔​
✔​
✔​
✔​
x​
x
Plan-dependent​
Syncing with local copy​
✔​
N/A​
✔​
✔​
✔​
✔​
✔​
N/A​
x
Plan-dependent​
Internal (within UQ)collaborator access​
✔​
✔​
✔​
✔​
✔​
✔​
✔​
x
x
Plan-dependent​
External collaborator access​
✔​
x
✔​
✔​
✔​
✔​
x
x
x
Plan-dependent​
Storage limit​
1 TB​
Location dependent​
1 TB​
50 GB+​
1 TB+​
1 TB+​
Unlimited​
Device-dependent​
Device-dependent​
Plan-dependent​
Version control​
✔​
x
x​
✔​
x​
x
✔​
x​
x
Plan-dependent​
Recovery from deletion ​
60 days​
60 days​
Via AARNet Service Desk​
60 days​
60 days​
60 days​
Inbuilt ​compliance
x​
x​
Plan-dependent​

*These are key systems used at UQ. There are other information storage systems not included in this table which may be appropriate dependent on the sutiation.

Note that for SENSITIVE and PROTECTED data, encryption and/or other controls may be required. Please peruse our 'What is the Data Handling Procedure' infographic or refer to UQ's Data Handling Procedure.

For more information on managing research data at UQ, visit the Library's Manage research data page.